Students/Trainees, Graduates & Faculty/Supervisors Profiles

The Students/Trainees and Faculty/Supervisors Profiles behave in much the same way. As you enter information, the list at the bottom of the page will grow. Sort the list by clicking the column headings.

About profile names

Two tabs change names depending on program type.

• For internship and post-doc programs, the tabs are Trainees and Supervisors.
• For doctoral programs, the tabs are Students and Faculty.

How to view all profiles

How to delete a profile (for Students/Trainees & Faculty Supervisors only)

• Click Delete in the last column of the table. The record will disappear.

RULES TO REMEMBER:  You cannot delete profiles entered in previous years. You cannot delete records on the Graduates page.

How to view or edit a profile

• Click the View/Edit link in the Action column. A page opens showing all survey sections.
• Click the link to the section you want to view or edit. The section opens.
• If you make changes, click one of the buttons at the bottom of the page to save.
• Address any errors or warnings.
• Save. Error and warning messages will disappear.

How to add new person (for Students/Trainees & Faculty Supervisors only)

• Click the Add Student/Trainee or Faculty/Supervisor Profile link. The first page of profile opens.

• Follow directions for entering information.

Note: The system assigns the ID number when you enter and save the first field under Enrollment Information, Date Started Program.

How to add multiple profiles quickly (for Students/Trainees & Faculty Supervisors only)

• Click Batch Insert. A page will open with a list for first and last names.
• Add names to this list.
• If you run out of space, click Add More Users in the lower right. The system will add a new row.
• When you are finished, click Save Users or clear the form  by clicking Cancel. You will be taken back to the default page.

NOTE:  To complete the information, follow directions (above) for viewing or editing profiles..

How to mark complete

The appearance of this link is triggered by the status (complete) rather than the number of profiles you have entered. For example, if you entered one profile and that profile is complete, the link will appear. If you entered 20 profiles and one of them has a missing response, the button will NOT appear.

• Make sure all profile sections have a complete status. If they are not complete, you will NOT see the Mark as Complete link.
• Click the Mark as Complete link. All sections of all profiles will become read-only. A new link will appear, Mark as in Progress.

NOTE: Students/Trainees, Graduates, and Faculty/Supervisors profiles must be "marked as complete" to submit your ARO. Any incomplete sections will prevent the Submit button from appearing on the Submit page.

How to edit profile "marked as complete"

• Unlock the Profiles by clicking Mark as In Progress. The Mark as Complete link will reappear.

• Make and save your changes.

• Click Mark as Complete again when you are finished. The Mark as in Progress link will appear.

How to search

• Enter full or partial first or last name in the Search box. Do not use asterisk.
• Click the Search button. The system will repopulate the list with names matching your criterion.
• Bring the full list back by clicking View All Student/Trainee, Graduates, or Faculty/Supervisor Profiles or the page tab on the navigation bar.

NOTE: You can search only by first and last name.