APA admin
Program director
Program application user
Program director
Program application user
Counter signer
Program director
1
System randomly assigns site visit cycle and self study due dates to eligible programs. Finalize these assignments. Self Study tab appears on program portal.
2
Set up User assignments to standards and appoint countersigners (Users, Permissions, Standards list pages)
3
Respond to assigned standards and select a status for each. Enter comments in text boxes and upload documents.
6
Review responses to all standards.
8b
Receive alert that more information is needed, and standard that needs additional information opens for editing. Add information. Use notes to inform program director.
Repeat steps 3-4.
9
Read responses to all standards.
11
Review counter signer comments, and make any requested changes.
3
Respond to assigned standards and select a status for each. Enter comments in text boxes and upload documents
4
When finished, select the Ready for Program Director Review status, available only when all required fields are complete. Selection of this status locks the standard to editing. To unlock, change the status to In Progress.
7
a. Set status to Ready for Submission. Selection of this status locks the standard to editing. To unlock, change the status to In Progress. Go to step 10.
or
b. Select status Need additional information for one or more standards. Use notes to communicate with user who needs to enter more information. When response is complete, set status to Ready for Submission. Selection of this status locks the standard to editing. To unlock, change the status to In Progress.
.
10
a. On Home page, click check box saying review is complete.
or
b. On Home page, click check box saying review is complete and enter note in text box that changes are required.
12
On Home page, click the Submit button.
8a
On the Home page, click Submit Self Study for Signoff button to send to countersigners.